Every operator.
Every owner.
One platform.
Run every association you manage from one operational platform — communications, operations, vendors, approvals, and resident service, with portfolio-wide visibility.
Software that makes communities feel more connected — not more complicated.
Built for everyone in the
community.
Management companies, boards, homeowners, and vendors — each gets a purpose-built experience on one connected platform.
Run your entire portfolio from one place.
Learn more →Decide with the full picture in front of you.
Learn more →Pay, request, and stay in the loop in minutes.
Learn more →Get assigned, stay compliant, and get paid.
Learn more →Modern tools. Happier residents. Stronger communities.
Explore all solutionsToo many systems.
Too little visibility.
Most management companies run on a patchwork of inboxes, spreadsheets, portals, and point tools. Work gets done — but it’s scattered, hard to standardize, and nearly impossible to see across the portfolio.
One connected record replaces the patchwork — standardizing how work gets done while preserving each association’s rules and boundaries, so leadership finally sees the whole portfolio.
Less busywork.
More control.
Managers stop searching inboxes, chasing vendors, rebuilding packets, and switching systems. Routine coordination happens in one place, so the day goes to communities, not software.
Leadership gets visibility into workload, aging items, service levels, unresolved issues, and operational risk across every association — from one place.
Company-wide processes stay consistent, while each association’s permissions, templates, rules, fees, and workflows remain configurable to its governing documents.
Boards, homeowners, and vendors each get a purpose-built interface — without exposing the internal complexity your management company runs behind the scenes.
A workspace built for the
people who run them.
One management company may support dozens or hundreds of communities — each with its own board, homeowners, vendors, rules, financials, templates, permissions, and workflows. OnlyHOA gives your company one operating environment while preserving every association's boundaries.
Every association.
One workspace.
Switch between every community your team manages without re-learning a thing. Per-association branding, templates, fee schedules, and permissions — with a single staff identity that respects the boundaries between them.
- Tenant-scoped encryption keys per association
- Operator break-glass with audit-trailed access
- Role-based views: Manager, Admin, Board, Homeowner, Vendor
From inspection to violation,
in one tap.
iPad-first inspections that turn into first-class violation records and ready-to-send notices. Editable templates per community, photographic evidence attached automatically, and a notice the homeowner can actually read and respond to.
- Walk a neighborhood offline; sync when you're back online
- Per-community templates seeded from your existing notice library
- Cure-window automation with board-approved escalation steps
Open the books to the board.
Keep PII out of the room.
Boards need numbers — but they don't always need names. OnlyHOA serves up the same ledger with a board-only filter that redacts PII automatically so a packet handed out at a meeting doesn't become a compliance problem.
- Per-role redaction rules: Manager sees all, Board sees aggregate
- Editable fee schedules with scheduled-change preview
- One-click compliance export for audits and service transitions
Notices residents
actually read.
Send through whichever channel the resident actually checks — portal, email, SMS, or paper fax for the holdouts. Track delivery, opens, and responses. Failover provider chain handles email so a single outage doesn't bury a 30-day notice.
- Redundant email delivery with automatic failover
- Resident-controlled channel preferences and quiet hours
- ESign-ready notices with built-in SignIt e-signatures
Polished on the desktop.
Native on the phone.
The management back office in the browser; native iOS & Android apps for residents, boards, and staff on the go. Same record, every screen.
Everything a community runs on.
Six connected pillars.
Not a pile of modules — one connected platform. Every pillar shares the same record, so work flows between them without re-entry, separate logins, or separate invoices.
Inspections, violations, ARC, and work orders — tracked from first notice to resolution.
Full GL, reserves, dues, and AR — books your accountants actually trust.
Pay, book, and request in a tap — a modern app residents actually open.
Packets, approvals, elections, and minutes — boards that stay informed and stay.
Bids, COI verification, performance, and payment — every vendor on the record.
Drafts replies, plans the day, answers residents, and cites the CC&Rs — your newest team member.
Intelligence built into
community operations.
Community IQ ranks the day, drafts the work, and answers residents — grounded in your connected records, with resident PII kept on your servers.
Explore Community IQEveryone and everything,
on the same record.
A resident request, a board decision, an invoice, a vendor bid — they all touch one shared record. Fewer exports, less duplicate entry, and fewer conflicting versions of the truth.
Follow one record,
from request to resolved.
A maintenance issue doesn’t jump between inboxes and spreadsheets. It moves through inspection, work, approval, and payment as a single record — every handoff, approval, and dollar recorded in one place.
Ask your entire portfolio
a question.
Community IQ turns every community into something you can simply ask. It ranks the day on your side of the line and keeps resident PII local — only a PII-free summary is ever sent to a model.
Start small. Prove it.
Expand.
Move over without disrupting operations. You don’t move your whole portfolio on day one — begin with a focused group of associations, prove the workflows, then expand across the portfolio on a schedule you set. Guided and reassuring at every step.
Focused rollouts typically move in weeks, not quarters — the exact timeline depends on how many communities you start with and the data you bring over. We’ll scope it with you in the demo.
Security designed
into the platform.
Every association on OnlyHOA runs on the same foundation: cryptographic separation between tenants, a tamper-evident audit trail, and documented controls designed to support vendor-security and cyber-insurance reviews.
Each association's sensitive data is encrypted under its own keys and stays cryptographically separated, with keys held in secure, managed key storage.
Memory-hard password hashing replaces the default. Mandatory MFA for every staff member and board user on first sign-in.
Consequential operator actions and break-glass elevations are recorded on an append-only, hash-chained audit trail and retained long-term.
DSAR portal, one-click data export for service transitions, and documented controls designed to support cyber-insurance reviews.
The questions we
get asked most.
Can OnlyHOA support our entire management-company portfolio?
Yes. OnlyHOA is multi-tenant by design. Your team works across every association it manages from one platform, while each association keeps its own board, homeowners, vendors, rules, templates, fee schedules, permissions, and data boundaries. One identity, every community.
What does migration from our existing systems look like?
A staged rollout, not a leap. We start with a focused group of associations, import your data, keep your templates, train your team, validate the workflows, launch, and then expand across the portfolio on a schedule you set. Focused rollouts typically move in weeks, not quarters — we scope the exact timeline with you in the demo.
What operational and financial workflows does OnlyHOA support?
Resident and board communications, inspections, violations and notices, work orders and vendor management, documents and approvals, dues and payments, accounting workflows, and reporting — brought into one platform, with an audit history behind the consequential actions.
What do managers, boards, homeowners, and vendors each see?
Each audience gets a purpose-built experience. Community managers get work queues and operational tools. Boards get approvals, a redacted financial view that keeps PII out of board packets, documents, and decision history. Homeowners and vendors get clean self-service portals — without exposing internal management-company workflows.
How does OnlyHOA protect association and resident data?
Encryption at rest with per-association keys and encryption in transit, memory-hard password hashing, role-based access, mandatory MFA for staff and board members, a tamper-evident audit history, break-glass access controls, data export, and CCPA/GDPR-aligned privacy controls. OnlyHOA is hosted on enterprise cloud infrastructure in the United States.
Can we begin with a small group of associations before expanding?
Yes. Most companies start with a focused first group of communities, prove the workflow with their team, and expand across the portfolio on a controlled schedule — so switching feels like a controlled test rather than an all-at-once cutover.
What integrations and data-import options are available?
We import your existing association data during onboarding and work with established payment, communication, and document providers to consolidate operational workflows. We'll map what you have today against the platform during the demo.
Is OnlyHOA itself a property management company?
No. OnlyHOA is a software platform — a B2B SaaS operations workspace. HOA management companies and self-managed boards use OnlyHOA to run their associations. OnlyHOA, LLC is the software vendor and does not provide property management, real estate, escrow, or fiduciary services.
Ready to run every association
from one platform?
Book a 20-minute walkthrough. We'll tailor it to your workflows, portfolio, and priorities — not a generic feature tour.